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The Materials Management module in Convero
tracks and controls all materials from the initial determination of requirements through the purchasing,
shipping and warehousing stages to the point of issue to contractors in order to meet the construction
schedule and material requirements.
A vendor library complete with addresses and contact names is contained within the Materials
Management module of Convero. Comprehensive vendor qualification and performance rating capabilities
exist as well as the ability to generate a listing of approved vendors for specific materials or services.
Descriptions and characteristics for all procured items are contained in the commodity library as
well as the detailed reference data for all equipment. Commodities and equipment identified from
sources such as engineering drawings, specifications and isometrics are transferred or input into
Material Takeoffs from which they can be uploaded into requisitions for purchase or estimating purposes.
Requisitioned materials and equipment are collected into bid packages for obtaining and evaluating pricing
or uploaded directly into purchase orders with the option for automatic pricing from frame agreements.
Procurement planning capabilities exist through the use of milestones and required on site dates which
are assigned to each bid package. Successful bids are uploaded into purchase orders allowing the generation
of the purchase documentation and bills of material. Any changes to an approved purchase order must be done
through a change order thus maintaining complete change control as well as an historical record of all transactions.
The status of material from receipt and acknowledgement of the order through the manufacturing process,
preparation for shipment and inspection acceptance to the actual delivery is tracked through the Expediting
and Inspection facilities ensuring that vendors meet the contractual delivery dates for materials and equipment.
Material Movement Tickets allow the planning and executing of the delivery of materials from the delivery point
to the required destination.
Material Receiving acknowledges the arrival and confirms the receipt of materials on-site. The quantities and
materials received are confirmed and reconciled with the documentation then assigned to warehouse locations and
entered into inventory. Full material traceability is maintained. A Material Exception Record is created to
identify and coordinate the resolution of any discrepancies such as overages, shortages, damage or non-conformances.
The material handling functions of inventory, issuing, material transfers, warehouse transfers and returns are supported.
Throughout the process, a material control system monitors quantities and current status of all equipment and
materials. A feature called Dynamic Allocation exists within Convero which identifies material availability and
compares it with material requirements to determine the most efficient allocation of materials to satisfy construction or fabrication needs.
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